COMMISSIONERS’ PROCEEDINGS

Week of February 3, 2003

The Grant County Commissioners session was called to order at 9:00 a.m. by the Chair of the Board, Deborah Moore. All of the Commissioners were in attendance with the Clerk of the Board.

The Commissioners read and approved the minutes of the January 27, 2003, session as written.

The Chair of the Board was authorized to sign the Department of Ecology Solid Waste and Financial Assistance Program Application for Community Litter Cleanup Program Funds 2003-2005. Project: litter pickup and illegal dump cleanup education and information. Recipient: Sheriff’s Office.

The Commissioners signed the Public Works Payroll Journal for the month of January in the amount of $329,808.14

The Commissioners held a Public Hearing regarding the amendment of the Comprehensive Plan for three (3) Ephrata Area Rural Areas of More Intensive Development (RAIDs) as identified in Ordinance No. 2002-166-CC. The purpose of this proposal is to consider the amendment of the land use designations for those areas in order to become GMA compliant as mandated by the final decisions and orders of the Eastern Washington Growth Management Hearings Board and state law. After discussion, a motion was made by Commissioner Allison, seconded by Commissioner Snead, to postpone the hearing for one week so that the matter could be further looked into. The motion carried. The hearing was rescheduled for: Monday, February 10, 2002, 1:30 p.m., Commissioner’s Hearing Room.

As of this date the Board by a majority vote does approve for payment those vouchers audited and certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090, and have been recorded on a listing which has been made available to the Board in the amount of $502,564.95.

As of this date the Board by a majority vote does approve for payment those vouchers audited and certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090, and have been recorded on a listing which has been made available to the Board in the amount of $26,467.47.

The Commissioners signed the Public Works Claims Fund Voucher Approval No. 01-1 through No. 01-100 in the total amount of $388,440.75.

The Commissioners signed the Payroll Final Register for the month of January 2003.

As of this date the Board by a majority vote does approve for payment the Washington State Association of Counties 2003 Monthly Transportation Dues and 2003 Monthly General Dues.

The Chair of the Board was authorized to sign approval of the Notice of Liquor License Application from Southern Crosse Imports, Royal City. Applicants: Southern Crosse Imports LLC.

The Commissioners approved the request for out of state travel for Chief Deputy John Dazell to attend the Northwest Polygraph Association seminar in Hood River, Oregon, February 1 and 2, 2003.

The Commissioners approved the request for out of state travel for Sheriff Frank DeTrolio to attend the Western States Sheriff’s Conference in Las Vegas, Nevada, February 17 – 21, 2003.

The Chair of the Board was authorized to sign approval of the Special Occasion License Application of the Grant County District #8 Volunteers Association, Mattawa, Washington, from the Washington State Liquor Control Board.

The Commissioners approved the Noxious Weed Control Board of Grant County’s recommendation to appoint Douglas B. Anderson as Director of Section 5.

The Commissioners approved the salary increase of Sue Scott, Developmental Disabilities Residential, to $1,363.46 per month.

The Commissioners approved the salary increase of Michelle Dodsen, Developmental Disabilities Residential, to $2,153.75 per month.

The Commissioners approved the salary increase of Karla Whitney, Developmental Disabilities Residential, to $1,617.69 per month.

The Commissioners approved the salary increase of Mattew Morrison, Developmental Disabilities Residential, to $1,712.84 per month.

The Commissioners approved the salary increase of Mark Ames, Jail, to $2,929.11 per month.

The Commissioners approved the salary increase of Carla Payne, Sheriff’s Office, to $2,370.00 per month.

The Commissioners approved the salary increase of John Sainsbury, Sheriff’s Office, to $3,262.41 per month.

The Commissioners approved the salary increase of L. Scott Granger, Sheriff’s Office, to $3,845.11 per month.

The Commissioners approved the salary increase of Mark Biallas, Sheriff’s Office, to $3,845.11 per month.

The Commissioners approved the salary increase of John Wallace, Sheriff’s Office, to $3,698.69 per month.

The Commissioners approved the salary increase of Josh Erickson, Jail, to $2,623.18 per month.

The Commissioners approved the starting salary of Rene Garza, Jail, at $2,347.05 per month.

The Commissioners did resolve to deny waiving the benefit eligibility period and probationary period for GIS Coordinator candidate for the Assessor’s office.

The Commissioners approved the starting salary of John Rapp, Courthouse Facilities, at $1,937.00 per month and denied waiving the benefit eligibility period and probationary period.

The Commissioners approved for distribution to Elected Officials and Department Heads the following Policy Memos: 03-03, Personal Use of County Mail Services; and 03-04, Reimbursement For Personal Calls Made On County Owned Cell Phones.

February 4, 2003

The session was continued at 9:00 a.m. with all of the Commissioners in attendance with the Clerk of the Board.

The Commissioners approved the request from the Auditor to use the services of Rapidigm to support the Auditor’s Office software.

The Commissioners met with the Public Works Department regarding the following: Notice of Hearing Resolution – Leasing and Selling Farm Unit 64; Contract Execution – Farmway Implement – 4x4 Tractor w/cab Central Machinery Sales, Inc. – 4.5 cy Wheel Loader; Award Letters – Off-Highway Dump Truck, Single Drum Vibratory Roller, Equipment Trailers; Authorization to Call for Bids – Bridge #377, A-NW Road., CRP 02-17, Bridge #378, 9-NW Road., CRP 02-18; Authorization to Call for Bids – Equipment Contract 2003-10; 200:00 p.m. Hearing Continued/CRID2001-2/10-NW Road; Sparks Plat – James Hill.

The Commissioners signed the Authorization to Call for Bids on Bridge #377, A-NW Rd., CRP 02-17; Bridge #78, 9-NW Rd., CRP 02-18; Br. #377/TA 2368 & Br. #378/TA 2369. Bids to be opened February 25, 2003, at 1:30 p.m.

The Commissioners signed the Authorization to Call for Bids on Equipment Contract 2003-10: Four 45 watt Mobile Radios; One 125 ft. antenna tower on Beezley Hill; One 100 watt Repeater Station on Beezley Hill; One 30 ft. antenna tower on Mattawa Shop; One 50 watt Repeater Station; 40 Programming Services. Bids to opened February 18, 2003, at 2:00 p.m.

A motion was made by Commissioner Allison, seconded by Commissioner Snead, that Resolution Number 2003-012-CC in the matter of leasing and selling a portion of Farm Unit 64, Block 75, in the Columbia Basin Irrigation Project, be passed. The motion carried.

The Commissioners signed the Contract between Grant County and Farmway Implement, Inc., Quincy, Washington, for Equipment Contract 2003-03.

The Commissioners signed the Contract between Grant County and Central Machinery Sales, Inc., Moses Lake, Washington, for Equipment Contract 2003-04.

The Commissioners received a petition regarding the baseline and Goodrich Roads approaching Potato Hill Road. The petition was forwarded to the Public Works Department for review and action.

The Commissioners approved the recommendation of Derek Pohle, Director, Public Works Department, regarding: Contract 2003-08 Item 1: Two (2) 4-door sedans (Assessor and P.A.), contract to awarded to Wendle Motors, Inc., Spokane, Washington. Item 2: One (1) 4x2 small extended cab pickup w/auto (Assessor) contract to be awarded to Wendle Motors, Inc., Spokane, Washington. Item 3: One (1) 4x4 small extended cab pickup w/auto (Sheriff), contract to be awarded to State Bid: Sound Ford, Renton, Washington. Item 4: Eight (8) 4x2 ½ ton regular cab pickup w/auto (Public Works) contract to be awarded to Wendle Motors, Inc., Spokane, Washington. Item 5: One (1) 4x2 ½ ton extended cab pickup w/auto (Engineering) contract to be awarded to Discovery Ford, Moses Lake, Washington. Item 6: Five (5) 4x4 ½ ton extended cab pickup w/auto (Supervisors/Foremen) contract to be awarded to Wendle Motors, Inc., Spokane, Washington. This was the low bid, however, Public Works recommend awarding Item 7A with an adjustment for the larger 5.3 liter V8 engine, bedliner and block heater, up charge of $2,372.80 for five units. Therefore No Award for Item 6 is recommended. Item 7: One (1) 4x4 ½ ton extended cab pickup w/auto (Building) contract to be awarded to Wendle Motors, Inc., Spokane, Washington. Item 7A: Five (5) 4x4 ½ ton extended cab pickup w/auto (Supervisors and Foremen) contract to be awarded to Wendle Motors, Inc., Spokane, Washington. Item 8: One (1) 4x2 HD 3/4 ton crew cab pickup w/auto (District 2) contract to be awarded to Wendle Motors, Inc., Spokane, Washington. Item 9: One (1) 4x4 3/4 ton extended cab pickup w/auto (Coroner) contract to be awarded to Wendle Motors, Inc., Spokane, Washington. Item 10: one (1) 4x2 Super Duty regular cab pickup w/auto (Bridge) contract to be awarded to Wendle Motors, Inc., Spokane, Washington. Item 11: Two (2) 15 passenger vans w/auto and 12 passenger option (Sheriff) contract to be awarded to State Bid: Sound Ford, Renton, Washington.

The Commissioners approved the recommendation of Derek Pohle, Director, Public Works Department, regarding Contract 2003-06, one (1) single drum vibratory soil roller, contract to be awarded to Rowand Machinery Company, Spokane, Washington.

The Commissioners approved the recommendation of Derek Pohle, Director, Public Works Department, regarding Contract 2003-07, Item 1: one (1) tilt trailer with 60,000 lb. gvw, contract to be awarded to Star Rental & Sales, Yakima, Washington. Item 2: one (1) hydraulic detachable gooseneck trailer with 100,000 lb. gvw, contract to be awarded to Western Power & Equipment, Spokane, Washington.

The Commissioners approved the recommendation of Derek Pohle, Director, Public Works Department, regarding Contract 2003-08, one (1) 40 ton off-highway articulated dump truck, contract to be awarded to Western Power & Equipment, Spokane, Washington. The Commissioners also approved the purchase an automatic lubrication.

The Commissioners held a Public Hearing regarding the Final Assessment Roll for Grant County Road Improvement District No. 2001-2. The Chair of the Board invited the public to comment. Hank Severin, property owner, voiced his concerns. A motion was made by Commissioner Allison, seconded by Commissioner Snead, that the public comment portion of the meeting be closed. The motion carried. After further discussion, a motion was made by Commissioner Snead, seconded by Commissioner Allison, that the final Assessment Amount Roll amount for the proposed RID 2001-2, be adopted. The motion carried. The Prosecuting Attorney to finalize order of confirmation with language changes as discussed.

The Chair of the Board was authorized to sign Change Order #8 on the Grant Mental Healthcare Facility.

A motion was made by Commissioner Snead, seconded by Commissioner Allison, that Resolution Number 2003-014-CC in the matter approving the plat alteration request of Wayne and Janet Wicks, replat of lots 24-27, Block #9, of Sunland Estates, Division #2, located in portion of Section 02; Township 18 North; Range 22 East; Willamette Meridian, Grant County, Washington, in order to create three lots, be passed. Motion carried.

A motion was made by Commissioner Allison, seconded by Commissioner Snead, in the matter approving the plat alteration request of Rashell Denning, In the matter of a replat of lots #407 and #408 of Desert Aire #1, Replat Part, located in a portion of Section 22; Township 14 North; Range 23 East; Willamette Meridian, Grant County, Washington, in order to create one lot, be passed. Motion carried.

February 6, 2003

The session was continued at 9:00 a.m. with all of the Commissioners in attendance with the Clerk of the Board.

The Commissioners received a complaint from Richard Rumburg regarding conditions in the jail. The matter was referred to the Prosecuting Attorney for handling.

The Commissioners signed the Contract For Personal Services between Grant County and Mitchell P. Delbarre.

The Commissioners approved out of state travel for Peter Gourley, Grant Mental Healthcare, to attend training in Anaheim, California, June 28 through July 3, 2003.

The Chair of the Board was authorized to sign the United Way of Grant County Member Agency Agreement.

The Commissioners approved the budget extension request from the Sheriff’s Department on Project 221 – Meth Grant (5621.23).

As there was no further business to come before the Board the session was adjourned until February 10, 2003.

Attest: ________________________ Clerk of the Board

BOARD OF COUNTY COMMISSIONERS Grant County, Washington __________________________________ Chair __________________________________ __________________________________