COMMISSIONERS’ PROCEEDINGS

Week of January 13, 2003

The Grant County Commissioners session was called to order at 9:00 a.m. by Chair Deborah Moore. All of the Commissioners were in attendance with the Clerk of the Board.

The Commissioners read and approved the minutes of the January 6, 2003, session as written.

The Chair of the Board was authorized to sign the Big Bend Community College Contract to Provide Instructional Services.

The Commissioners approved Gwen Palmer, Commissioner’s Office, change to 100 percent FTE status.

The Commissioners approved the salary increase of Stephanie Ahrens, Mental Health, to $5,431.71 per month.

The Commissioners approved the salary adjustment of Ruth Herron, Auditor’s Office, to $2,297 per month, when she transfers to the Recording Deputy position.

The Commissioners approved the salary increase of Shannon Falstad, Auditor’s Office, to $2,403 per month.

The Commissioners approved the salary increase of Royer DeChenne, Courthouse Facilities, to $2,994 per month.

The Commissioners approved the salary increase of Joe Braun, Courthouse Facilities, to $2,994 per month.

The Commissioners approved the salary increase of John Paszkeicz, Courthouse Facilities, to $2,994 per month.

The Commissioners approved the salary increase of Kevin Davis, Courthouse Facilities, to $2,770 per month.

The Chair of the Board was authorized to sign approval of the Special Occasion License Application of the American Legion, Marvin Johnsen Post 216, Wilson Creek, WA, from the Washington State Liquor Control Board.

The Commissioners approved a contribution in the amount of $5,000 to Moses Lake Senior Opportunity & Services for the Senior Nutrition Program which serves Adams and Grant counties.

The Commissioners received and approved for distribution a request to initiate the Sick Leave Donation Policy for an employee of District Court.

The Commissioners approved for distribution to Elected Officials and Department Heads the following Policy Memos: Compensatory Time Maximum Implementation Period; and Maximum Hourly Rates for Temporary Employees.

January 14, 2003

The session was continued at 9:00 a.m. with all of the Commissioners in attendance with the Clerk of the Board.

The Chair of the Board was authorized to sign the Authorization of Canvassing Board Representatives, Auditor’s Staff, appointing representative personnel to assist with the Special Election, to be held February 4, 2003, and appointing the Chair to serve as Delegation of County Legislative Authority to Serve on Canvassing Board.

A motion was made by Commissioner Snead, seconded by Commissioner Allison, to authorize the Chair of the Board to sign the Settlement Agreement and Release between James M. Walsh, Inc., and Grant County and Developmental Disabilities. Motion carried.

The Commissioners approved the Sales Quote/Purchase Agreement to purchase software, professional services, products, and services from Spillman Technologies, Inc.

As of this date the Board by a majority vote does approve for payment those vouchers audited and certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090, and have been recorded on a listing which has been made available to the Board in the amount of $683,272.90.

As of this date the Board by a majority vote does approve for payment those vouchers audited and certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090, and have been recorded on a listing which has been made available to the Board in the amount of $104,296.71.

The Commissioners met with the Public Works Department regarding the following: 1:30 p.m. Bid Opening – Dump Trucks with Snow Plows; Authorization to Call for Bids – Single Drum Vibratory Soil Roller; Authorization to Call for Bids – Tilt Trailer/Detachable Gooseneck Trailer; Authorization to Call for Bids – Off-Highway Dump Truck; Quit Claim Deed/Old Ephrata Shop Parcel; Resolution – Abolishing of Fund 570 (Sign Shop); Resolution – Notice of Intent to Vacate Right-of-Way, Astro Acres II Phase II; Local Agency Agreement Supplement – W-NE; 2:00 p.m. Hearing – CRID 2001-2, 10 NW Road; 3:00 p.m. Bid Opening – Track Excavators; 3:15 p.m. Bid Opening – Tractors w/Mowers and Trade-in Equipment; Leasing and Selling a Portion of Farm Unit 64, Block 75; Valley Road; Road Foreman/District No. 3 (John Brissey); Gloyd Fire; CRAB.

The Commissioners signed the Authorization to Call for Bids on Equipment Contract 2003-06, one (1) Single Drum Vibratory Soil Roller with trade-in. Bids to be opened January 28, 2003, at 3:00 p.m.

The Commissioners signed the Authorization to Call for Bids on Equipment Contract 2003-07, one (1) 60,000 gvw Tilt Trailer and one (1) 100,000 gvw Detachable Gooseneck Trailer. Bids to be opened January 28, 2003, at 3:15 p.m.

The Commissioners signed the Authorization to Call for Bids on Equipment Contract 2003-08, one (1) Off-Highway Dump Truck. Bids to be opened January 28, 2003, at 3:30 p.m.

A motion was made by Commissioner Allison, seconded by Commissioner Snead, that Resolution Number 2003-006-CC in the matter of abolishing of the Sign Shop-Shop Fund 570 and transfer to County Road Fund 101 be passed. The motion carried.

A motion was made by Commissioner Snead, seconded by Commissioner Allison, that Resolution Number 2003-007-CC in the matter of vacating a portion of a certain county road right of way, be passed. The motion carried.

A Public Hearing was held regarding the Final Assessment Roll for Grant County Road Improvement District No. 2001-2. Stephen J. Hallstrom, Chief Deputy Prosecuting Attorney, gave an outline of land exemptions from special assessments. Dave Heilman, Assistant Director, Public Works Department, gave an overview of the project. Darryl Pheasant, Treasurer, reaffirmed that the one property owner intended to keep the exemption at this time. There were no comments from the public. A motion was made by Commissioner Allison, seconded by Commissioner Snead, to postpone the hearing for three weeks so that the matter could be further looked into. The motion carried. The hearing was rescheduled for: Tuesday, February 4, 2002, 2:00 p.m., Commissioner’s Hearing Room.

The Commissioners held a Bid Opening on Equipment Contract 2003-1, 6 – 12/14 Cu. Yd. Dump Trucks with 12’ Snow Plows and 1 – 5/6 Cu. Yd. Dump Truck with 11’ Snow Plow. A motion was made by Commissioner Snead, seconded by Commissioner Allison, to refer the bids to Public Works for their review and recommendation. The motion carried.

The Commissioners held a Bid Opening on Equipment Contract 2003-02, 1 – 35,000 lb. Track Excavator and 1 – 72,000 lb. Track Excavator. A motion was made by Commissioner Snead, seconded by Commissioner Allison, to refer the bids to Public Works for their review and recommendation. The motion carried.

The Commissioners held a Bid Opening on Equipment Contract 2003-03, Three (3) – Tractors with Mowers. A motion was made by Commissioners Snead, seconded by Commissioner Allison, to refer the bids to Public Works for their review and recommendation. The motion carried.

January 15, 2003

The session was continued at 9:00 a.m. with all of the Commissioners in attendance with the Clerk of the Board.

The Commissioners reviewed and approved the Grant County Investment Policy Adoption as presented by Darryl Pheasant, Treasurer.

The Chair of the Board was authorized to sign the Washington State Department of Community Trade and Economic Development Community Development Block Grant Program Contract 03-64003-004. Participating entity: North Columbia Community Action Council.

As there was no further business to come before the Board the session was adjourned until January 21, 2003.

Attest: ________________________ Clerk of the Board

BOARD OF COUNTY COMMISSIONERS Grant County, Washington __________________________________ Chairman __________________________________ __________________________________