COMMISSIONERS’ PROCEEDINGS

Week of May 5, 2003

The Grant County Commissioners session was called to order at 9:00 a.m. by the Chair of the Board, Deborah Moore, with all the Commissioners in attendance with the Clerk of the Board.

The Commissioners approved the minutes of the April 28, 2003, session.

The Commissioners signed the Payroll Final Register for the month of May, 2003.

The Commissioners held a Public Hearing and a motion was made by Commissioner Allison, seconded by Commissioner Snead, that Resolution Number 2003-052-CC, a resolution relating to a supplemental extension in the 2003 budget of the Current Expense Fund #001, Juvenile Department #117, due to unanticipated state and/or federal funds, in the amount of $29,939 be passed. The motion carried.

The Commissioners approved the request for transfer of funds in the amount of $278,826 to Courthouse Facilities, Cumulative Reserve Fund #105, Department #147 to re-allocate budget for detail of proposed projects currently being considered.

A motion was made by Commissioner Snead, seconded by Commissioner Allison, that Resolution Number 2003-053-CC, a resolution in the matter of the Lake Roosevelt area calling for the creation of a coalition of counties to coordinate environmental research and investigations of Lake Roosevelt, be passed. The motion carried.

The Commissioners approved the salary/wage change as recommended by Angie Clark, Human Resources Director, for: Barbara Smith, Clerk’s Office; Randie S. Ponozzo, District Court; John Rapp, Maintenance, Kim Bohnet, Treasurer’s Office; and Lora Fronsman, Treasurer’s Office.

A motion was made by Commissioner Allison, seconded Commissioner Snead, that Resolution Number 2003-054-CC, a resolution relating to the facts requiring an appropriation and expenditure of funds for the following department/fund: CRID 2001-1 Construction Fund #324, together with a budget therefore; declaring an emergency; and setting a public hearing date; for pursuant to RCW 36.40.140, in the amount of $74,114, be passed. The motion carried. The hearing will be held May 27, 2003, at 3:30 p.m.

A motion was made by Commissioner Snead, seconded by Commissioner Allison, that Resolution Number 2003-055-CC, a resolution relating to the facts requiring an appropriation and expenditure of funds for the following department/fund: CRID 2001-2 Construction Fund #325, together with a budget therefore; declaring an emergency; and setting a public hearing date; for pursuant to RCW 36.40.140, in the amount of $13,954, be passed. The motion carried. The hearing will be held May 27, 2003, at 3:45 p.m.

The Commissioners held a Closed Record Public Hearing on the Jim Berschauer preliminary plat application of five (5) lots in the Rural Residential 3 (RR3) Zone of Grant County. A motion was made by Commissioner Allison, seconded by Commissioner Snead, that the Board of County Commissioners uphold the recommendation of the Planning Commission and approve the Jim Berschauer Preliminary Plat of five (5) lots in the Rural Residential Zone of Grant County with the 12 Conditions of Approval and six (5) Findings of Facts, be passed. The motion carried.

The Commissioners reviewed and approved the request to purchase a storage unit for Grant County PARC’s education material.

The Commissioners reviewed and approved the request from Grant County PARC for a budget extension for their 2003 budget in the amount of $9,000.

The Commissioners reviewed and approved the request to purchase one additional pickup for the Grant County Fairgrounds.

The Commissioners reviewed and approved the Grant County Fairgrounds request to start illuminating to the west of the Exhibit Building at a cost of $2,462.30.

May 6, 2003

The session was continued at 9:00 a.m. with all of the Commissioners in attendance with the Clerk of the Board.

The Commissioners approved the appointment of the following individuals to the Grant County Fairgrounds Facility Advisory Committee: Jerry Dobson, At Large position, effective April 30, 2003, for a period of one year; and Ollie Click, EDC/Business Representative, effective May 6, 2003, for a period of two years.

The Commissioner approved the Collection Services Agreement between Credit Service of Central Washington, Inc., dba Central Bonded Collections, and Grant County.

The Commissioners approved the 2003 GMA Planning Contract between Grant County and Michael J. McCormick.

As of this date the Board by a majority vote does approve for payment those vouchers audited and certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090, and have been recorded on a listing which has been made available to the Board in the amount of $852,546.64 and $25,804.77.

The Chair of the Board was authorized to sign a letter directed to the State of Washington Department of Health, Division of Radiation Protection, stating that Grant County has no objection to Zirkle Fruit Company possessing a portable nuclear gauge.

The Commissioners held a Public Hearing regarding the petition to form a Joint Park and Recreation District in parts of Grant, Douglas, Okanogan, and Lincoln Counties. A motion was made by Commissioner Snead, seconded by Commissioner Moore, to approve the establishment of a Joint Park and Recreation District, which would include parts of Grant, Douglas, Okanogan, and Lincoln Counties, with the boundaries as presented, and shall be submitted to the voters of the district at the next general election. The motion carried.

The Commissioners met with Derek Pohle, Director/County Road Engineer, Public Works Department, regarding the following: Crack Sealing Contract; 1:45 p.m. Bid Opening – Re-striping Program 2003; Auctioneering Contracts; Claims/Canfield & Associates; EDA Grant.

The Commissioners approved the recommendation of Derek Pohle, Director/County Road Engineer, Public Works Department, that the contract for 2003 Auctioneering Services, be awarded to Campbell’s Auction, Moses Lake, Washington.

The Commissioners approved the recommendation of Derek Pohle, Director/County Road Engineer, Public Works Department, that the contract for Crack Sealing Services – 2003, be awarded to Ray Poland & Sons, Inc., Kennewick, Washington.

The Commissioners held a Bid Opening on Re-Stripe Program 2003. A motion was made by Commissioner Snead, seconded by Commissioner Allison, to refer the bids to Public Works for their review and recommendation. The motion carried.

The Commissioners reviewed and approved the request from the Fairgrounds Facility Advisory Committee’s request to remove Food Booth “L” and replace it with a cross over plaza.

The Chair of the Board was authorized to sign the State of Washington, Military Department Emergency Management Division, amendment to the Grant County Operations Contract #E03007 (E911 Operations Contract Amendment).

The Commissioners reviewed and approved the request from Sam Lorenz, Director, Grant County Department of Emergency Management, for a budget adjustment of $1,598 for the purchase of a new telephone system.

The Commissioners reviewed and approved the request from Sam Lorenz, Director, Grant County Department of Emergency Management, to create a special project budget within their existing 2003 budget for the regional planning and coordination between the counties of Chelan, Douglas, Kittitas, Okanogan Counties, the Cities of Wenatchee and Ellensburg, and the Confederated Tribes of the Colville Reservation, Emergency Operation Planning Grant, and Federal Office of Homeland Security.

The Commissioners approved the salary/wage change as recommended by Angie Clark, Human Resources Director, for: Doris Long, Assessor’s Office.

The Commissioners met in executive session for an hour regarding litigation with the Eastern Washington Hearings Board and related issues. They met with legal, planners, and consultants.

As there was no further business to come before the Board the session was adjourned until May 12, 2003.

Attest: ________________________ Clerk of the Board

BOARD OF COUNTY COMMISSIONERS Grant County, Washington __________________________________ Chair __________________________________ __________________________________