COMMISSIONERS’ PROCEEDINGS

Week of October 6, 2003

The Grant County Commissioners session was called to order at 9:00 a.m. by the Chair of the Board, Deborah Moore, with Commissioner Allison in attendance with the Clerk of the Board. Commission Snead was out of town and excused.

The Commissioners approved the minutes of the September 29, 2003, session.

The Commissioners approved the request of Sam Lorenz, Director, Emergency Management, to establish two special project budgets within the existing Emergency Management 2003 budget for the regional planning and coordination with the Washington State Military Department, Emergency Management Division.

The Chair of the Board was authorized to sign the Amendment to Cost Sharing Agreement (fixing the PILT payment percentages) between the Counties of Benton, Grant, and Franklin; the Schools districts of Richland, Kennewick, Wahluke, North Franklin, Prosser, Paterson, Finley, and Kiona-Benton; the Ports of Paso, Benton and Mattawa; Fire Protection District Grant County #8; North Central Regional Library and Mid Columbia Library; and Grant County Health District #5 (Mattawa Community Health Clinic).

The Commissioners approved the request of Jennifer Lane, Administrator, PARC, for a budget extension, in the amount of $160,005, due to successful grant applications. Grants include Reduce Under Age Drinking; Governor’s Juvenile Justice Advisory Council; Criminal Justice Treatment Account; Spokane County for the Parent Child Assistant Program and Family Policy Network.

The Commissioners approved the request for Sharon Kiehn, Executive Director, Grant Mental Healthcare, to travel out of state to attend the National Community Behavioral Healthcare Council national meeting February 28 – March 2, 2004, New Orleans, Louisiana.

A motion was made by Commissioner Allison, seconded by Commissioner Moore, that Resolution Number 03-135-CC, requiring appropriation and expenditure of funds, Affordable Housing Fund #129, Department #171, in the amount of $50,092, be passed. The motion carried. The hearing is set for October 27, 2003 at 2:00 p.m.

A motion was made by Commissioner Allison, seconded by Commissioner Moore, that Resolution Number 03-136-CC, requiring appropriation and expenditure of funds, Domestic Violence Fund #128, Department #170, in the amount of $18,700, be passed. The motion carried. The hearing is set for October 27, 2003 at 2:30 p.m.

A motion was made by Commissioner Allison, seconded by Commissioner Moore, that Resolution Number 03-137-CC, requiring appropriation and expenditure of funds, Mental Health Fund #108, Department #150, in the amount of $461,385 and setting the hearing for October 27, 2003 at 3:00 p.m.

The Commissioners approved the request for Suzi Fode, Residential Programs Manager and Gail Davis, DD Program Director, to travel out of state to attend the Rehabilitation Conference, October 21 – 24, 2003, Eugene, Oregon.

The Commissioners received the resignation of Ronald R. Cone from the Grant County Fairgrounds Facility Advisory Committee.

As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amounts of $542,872.01 and $393,641.07 as recorded on a listing and made available to the Board.

The Commissioners signed the Payroll Final Register for the month of September, 2003.

A motion was made by Commissioner Allison, seconded by Commissioner Moore, that Resolution Number 03-138-CC, relating to a supplemental extension in the 2003 budget of the Developmental Disabilities Fund #125, Department #167, in the amount of $3,237, be passed. The motion carried.

October 7, 2003

The session was continued at 9:00 a.m. with all of the Commissioners in attendance with the Clerk of the Board.

The Chair of the Board was authorized to sign the Ronald and Sherri Zirker (Zirker Short Plat) Final Plat Submission and Review, File #02-3476.

The US Department of Commerce Financial Assistance Award Number 07-01-05340 which had been granted to Grant County, City of Moses Lake, and the Grant County Economic Development Council, executed signature page was received. The Chair of the Board was authorized by the Commissioners to sign the Agreement.

The Commissioners met with Derek Pohle, PE, Director/County Road Engineer, Public Works Department, regarding: Execution of Contracts – Road District No. 1 and Bridge Crew Addition; Award Letter – Beverly Burke Overlay; 2:00 p.m. Franchise Hearing – Isaak Brothers (P-NE Road); Road Name Changes; School Zones; R/W on U NE Road; 12.5 SW; and Metals Drive.

The Commissioners signed the agreement between Grant County and Whitebird, Inc., to improve and complete the Road District No. 1 and Bridge Crew Additions project.

The Commissioners approved the recommendation of Derek Pohle, PE, Director/County Road Engineer, Public Works Department, that the Beverly-Burke Road SW Overlay, CRP 03-01, contract be awarded to Basin Paving Co., Moses Lake, WA, in the amount of $186,769.62.

As of this date the Board by a majority vote does approve for payment those vouchers as presented by the Grant County Health District: Payroll, Payroll Vouchers #1 – 4, and General Fund Vouchers #5 – 58, in the amount of $109,364.37, as recorded on a listing and made available to the Board.

A motion was made by Commissioner Snead, seconded by Commissioner Allison, that Resolution Number 03-139-CC, in the matter of changing the name of a certain road, Troutlodge Rd NE (formerly Hatchery Rd NE), Road Log #94034, Highway 17 N to Rd B.5 NE, be passed. The motion carried.

An Open Record Public Hearing was held October 7, 2003 regarding the Isaak Brothers request to operate and maintain PVC irrigation mainline and electrical supply – “over,” “under,” “across,” as follows: N on Rd P NE from Rd 36 NE ½ mile, cross Rd P NE at ½ mile point. Public Works recommended granting the franchise with the following exception: strike the words “over” and “across.” Public comment was invited. Philip Isaak stated Isaak Brothers had no objection to the changed language. A motion was made by Commissioner Snead, seconded by Commissioner Allison, to close the public portion of the hearing. Motion carried. A motion was made by Commissioner Allison, seconded by Commissioner Snead, to approve franchise request by Isaak Brothers to operate and maintain PVC irrigation mainline and electrical supply – over, under, across, as follows: N on Rd P NE from Rd 36 NE ½ mile, cross Rd P NE at ½ mile point with the following exception: the words “over” and “across” will be struck. The motion carried.

As there was no further business to come before the Board, the session was adjourned until October 13, 2003.

Attest: ________________________ Clerk of the Board

BOARD OF COUNTY COMMISSIONERS Grant County, Washington __________________________________ Chair __________________________________ __________________________________