COMMISSIONERS’ PROCEEDINGS

Week of July 6, 2004

            The Grant County Commissioners session was called to order at 9:00 a.m. with all the Commissioners in attendance with the Clerk of the Board.

            The Commissioners received a claim for damages from Christa Best. The matter was referred to the Washington Rural Counties Insurance Pool for handling.

            The Commissioners met with Derek Pohle, PE, Director/County Road Engineer, Public Works Department, regarding: Notice of Hearing Resolution – Six Year Transportation Improvement Program; Execution of Contract – 7 SE and R SE; City of Moses Letter; 9 NW Road; 5.6 NE Issue Update; City of Ephrata – Paths and Trails Funding Request; and District No. 1 – Finished Sealcoat.

            A motion was made by Commissioner Moore, seconded by Commissioner Snead, that Resolution No. 2004-092-CC, Notice of Hearing in the matter of adopting a Comprehensive Six Year Transportation Improvement Program for the years 2005 – 2010, be passed. The motion carried. The hearing is set for July 20, 2004 at 2:30 p.m.

            The Commissioners approved the recommendation of Derek Pohle, PE, Director/County Engineer, Public Works Department, to complete work for Royal City Public Works as outlined on the Request to The County Road Department for Reimbursable Work.

            The Commissioners signed the R SE Rd, CRP 02-11 and 7 SE Rd, CRP 02-12 contract between Grant County and Copenhaver Construction, Inc, Creston, Washington.

            The Commissioners approved the salary, wage, and/or position changes as recommended by Angie Clark, Human Resources Director, for Steven Cook and Edward G. Moore, Maintenance; and Jerry Butler, Building/Fire Marshal Office.

            The Commissioners approved the start date of July 1, 2004 for Edward Stevens, Sheriff’s Office, noting that this hire was in process prior to the hiring freeze.

            The Commissioners approved the recommendation of Angie Clark, Human Resources Director, to approve the Planning Department’s request and allow an exception to the hiring freeze to fill one Planner position open due to employee resignation and to deny the request for an exception to the hiring freeze to fill one additional Planner position.

            The Commissioners approved the recommendation of Angie Clark, Human Resources Director, to approve Grant Mental Healthcare’s request to promote John Hoyer from a Case Manager to a Brief Treatment Therapist at Band 13, Step 4.

            The Commissioners set a Public Hearing, pursuant to RCW 36.40.100, for July 28, 2004 at 11:00 a.m., Commissioners Hearing Room, Grant County Courthouse, Ephrata, regarding request for a supplemental extension in the budget for Developmental Disabilities Fund #125, Department #167, in the amount of $25,407.

            The Commissioners received a Tort Claim on behalf of Deborah Smith. The matter was referred to Washington Rural Counties Insurance Pool for handling.

            The Commissioners received a Summons and Complaint for Refund of Property Taxes on behalf of Northwest Pipeline Corporation. The matter was referred to Washington Rural Counties Insurance Pool for handling.

            The Commissioners received a Notice of Claim on behalf of Shayne Thomas Roe. The matter was referred to Washington Rural Counties Insurance Pool for handling.

            The Chair of the Board was authorized to sign the Washington State Department of Social and Health Services Community Mental Health Services Application for License, Provider: Grant Mental Healthcare. The Application was returned to Sharon Kiehn, Executive Director, Grant Mental Healthcare, for further processing.

            The Chair of the Board was authorized to sign the Washington State Department of Social and Health Services County Program Agreement Amendment Number 01, Agreement Number 0363-36209. The Agreement was returned to Sharon Kiehn, Executive Director, Grant Mental Healthcare, to obtain further signatures.

            The Commissioners approved the request for transfer of funds in the PARC’s 2004 budget in the amount of $58,800 for capital equipment, professional services and salary allocations. The request for transfer was forwarded to the Accounting Department for processing.

            The Commissioners reviewed the May 27, 2004 Finance Committee meeting minutes, noting that due to the busy tax collection period, the bank reconciliation is not totally completed. It is expected to be completed in June.

            As there was no further business to come before the Board the session was continued until July 7, 2004.

July 7, 2004

            The session was continued at 9:00 a.m. with all of the Commissioners in attendance with the Clerk of the Board.

            The Commissioners met in executive session from 3:00 p.m. to 3:30 p.m. with the Chief Deputy Prosecuting Attorney and Prosecuting Attorney regarding litigation. No decisions were made or actions taken.

            The Commissioners met in executive session from 3:30 p.m. to 6:45 p.m. with the Prosecution Attorney, Special Counsel, and Michael McFarland regarding the litigation. A 15 minute break was taken at 5:00 p.m. No decisions were made or action taken.

            As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amounts of $1,361,503.47 and $31,962.58, as recorded on a listing and made available to the Board.

            The Chair of the Board was authorized to sign the Final Plat Submission and Review for: Arthur Thieverge (Thieverge Acres Pre Plat), File #03-3740; Fred and Kim Youngers (Youngers SP), File 02-3421-02; William Stevens (Stevens SP No 2), File #03-3749; and Tim McNamara (McNamara SP), File 04-3786.

            The Commissioners signed the Final Payroll Register for the month of June, 2004.

            The Commissioners signed the Professional Services Agreement for Utilities Comprehensive Plan Consultant by and through the Fair and Facilities Manager/Grant County Fairgrounds and W. Ron Baker.

            The Commissioners received Notice of Lawsuit and Request for Waiver of Service of Summons, Maria De La O et al v Gary Locke et al. The matter was referred to Washington Rural Counties Insurance Pool for handling.

            As there was no further business to come before the Board the session was continued until July 8, 2004.

July 8, 2004

            The session was continued at 9:00 a.m. with all of the Commissioners in attendance with the Clerk of the Board.

            The Commissioners approved the salary, wage, and/or position changes as recommended by Angie Clark, Human Resources Director, for Michelle Dodgen, DCL.

            The Commissioners approved the request of Ken Kernan, Undersheriff, for out of state travel for Deputy Gary Mansford to attend “ATV Safety Institute Instructor Preparation Course” training in Tooele, Utah.

            The Commissioners signed the 2004 Health Services Agreement between Chrystine L. Leonard, RN, and Grant County for the provision of basic medical care to the inmates of the Grant County Jail and/or satellite Work Release Facility and, the County Youth Services Center.

            The Commissioners signed the 2004 Health Services Agreement between Mary Lou Delp, LPN, and Grant County for the provision of basic medical care to the inmates of the Grant County Jail and/or satellite Work Release Facility and, the County Youth Services Center.

            The Commissioners signed the Agreement To Use County Property For Public Purpose between Grant County and the Ephrata Chamber Of Commerce. The Agreement was returned to the Prosecutor’s Office for distribution.

            Commission Snead left at 9:30 a.m. to attend an outside meeting.

            The Chair of the Board was authorized to sign the Washington State Department of Social and Health Services Contract Debarrment Certification and County Program Agreement No. 04-63-50859, Domestic Violence Shelter. The contracts were returned to Sharon Kiehn, Executive Director, Grant Mental Healthcare, to obtain further signatures.

            As there was no further business to come before the Board, the session was adjourned until July 12, 2004.

Attest: ________________________ Clerk of the Board

BOARD OF COUNTY COMMISSIONERS Grant County, Washington __________________________________ LeRoy C. Allison, Chair __________________________________ Tim Snead __________________________________ Deborah Moore