COMMISSIONERS’ PROCEEDINGS

Week of June 14, 2004

            The Grant County Commissioners session was called to order at 9:00 a.m. with Commissioners Moore and Snead in attendance with the Clerk of the Board. Commissioner Allison was not in attendance.

            The Commissioners met in executive session from 2:00 p.m. to 2:10 p.m. with Special Counsel regarding litigation. No decisions were made or action taken.

            As there was no further business to come before the Board the session was continued until June 15, 2004.

June 15, 2004

            The session was continued at 9:00 a.m. with all the Commissioners in attendance with the Clerk of the Board.

            The Commissioners approved the minutes of the June 7, 2004 session.

            A motion was made by Commissioner Snead, seconded by Commissioner Allison, that Resolution No. 04-081-CC, a Resolution approving the Planned Unit Development (PUD Site Development Plan) for Sun Lakes / Dry Falls State Park in Sections 11 and 12, Township 24 N Range 28 EWM (Washington State Parks and Recreation Commission), be passed. The motion carried.

            The Commissioners appointed Blair Fuglie to the Grant County Planning Commission effective immediately.

            The Chair of the Board was authorized to sign the 2004 Grant County Sheriff Towing Contract between the Grant County Sheriff’s Office and VNP Columbia River Towing.

            The Commissioners approved the request for Transfer of Funds in the Misc. General Government #125, Current Expense Fund #001, in the amount of $3,463 to re-allocate the budget for purchase of county flags.

            The Commissioners approved the request for Transfer of Funds in the Misc. General Government #125, Current Expense Fund #001, in the amount of $2,250 to re-allocate the budget for the expense of interest paid on un-refunded taxes.

            The Commissioners approved the request from Sam Lorenz, Emergency Management Director, for a special project budget amendment to the Emergency Management Program to use the Citizens Corps Program funds in the amount of $35,608 for reimbursement of expenses for the regional activities in each county (Chelan, Douglas, Grant, Kittitas and Okanogan) for volunteer activities.

            The Commissioners met with Derek Pohle, PE, Director/County Engineer, Public Works Department, regarding: 1:30 p.m. Bid Opening R-SE/7-SE Road; Authorization to Call for Bids: Auction Services for 2004; Lincoln County Fire District No. 7; HHW Collection Event; and House Bill: SWAC Study on Electronic Waste.

            The Commissioners held a Bid Opening on R-SE Rd, CRP 02-11 and 7-SE Rd, CRP 02-12. A total of six bids were received. A motion was made by Commissioner Moore, seconded by Commissioner Snead, to refer the bids to Public Works for their review and recommendation. The motion carried.

            The Commissioners signed the Public Works Claims Fund Voucher Approval No. 06-1 through No. 06-175 in the total amount of $851,974.53, as recorded on a listing and made available to the Board.

            The Chair of the Board was authorized to sign the Washington State Military Department Contract E05-038, E911 Operations Contract. Contract period: July 1, 2004 through June 30, 2005. The contract was returned to the Washington State Military Department to obtain further signatures.

            The Chair of the Board was authorized to sign the Washington State Military Department Contract E05-039, E911 Operations Contract. Contract period: July 1, 2004 through June 30, 2005. The contract was returned to the Washington State Military Department to obtain further signatures.

            The Chair of the Board was authorized to sign the Washington State Military Department Amendment to Contract E03-335, E911 Operations, increasing the overall contract amount. The contract was returned to the Washington State Military Department to obtain further signatures.

            The Commissioners signed the Authorization to Call for Bids: Auction Services for 2004. Bids are to be opened June 29, 2004 at 2:00 p.m.

            The Commissioners approved the request of Warren Swanson, Administrator, Juvenile Court and Youth Services Department, to award the bid for the purchase of a utility trailer in the amount of $2,370.52 and $1,000 for the purchase of a storage building to store and transport community service work equipment to Murdoch’s Ranch and Home Supply. JAIBG Grant funds will be used.

            As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amount of $1,262,704.17 as recorded on a listing and made available to the Board.

            A motion was made by Commissioner Moore, seconded by Commissioner Snead, that Resolution No. 04-082-CC, a Resolution honoring the Wahluke High School Soccer Team for placing 1st in the 2A State Soccer Championship, be passed. The motion carried.

            The Commissioners approved the salary, wage, and/or position changes as recommended by Angie Clark, Human Resources Director, for the following: Brenda Gentry, Christy Kimmel and Ilona Ringler, Grant Mental Healthcare; Brian W. Adams, Amber N. Wadsworth, Richard P. Cole, Kevin M. Hake, Korrina L. Keil, Scott B. Olson, Jennifer L. Ratigan, Tammera J. Roloff, Valerie K. Tempel, Stacie L. Woodell and Rowdy G. Yates, Juvenile Court and Youth Services.

            The Commissioners approved the recommendation of Angie Clark, Human Resources Director, to approve an exception to the hiring freeze for the IS Department to fill one Network Manager position open due to employee resignation and deny an exception to the hiring freeze, to fill one temporary IS Project position. In addition, a transfer of funds from temporary project monies into a contracted services category was approved pending submission of required paperwork.

            The Commissioners approved the separation date of June 11, 2004 for Angie Garces, Clerk’s Office.

            A public hearing was held in accordance with RCW 36.40.100 and a motion was made by Commissioner Moore, seconded by Commissioner Snead, that Resolution No. 04-083-CC, a resolution relating to a supplemental extension in the 2004 budget of the Grant County Mental Health and Developmental Disabilities Fund #125, Department #167 in the amount of $112,620, be passed. The motion carried.

            A public hearing was held in accordance with RCW 36.40.100 and a motion was made by Commissioner Snead, seconded by Commissioner Moore, that Resolution No. 04-084-CC, a Resolution relating to a supplemental extension in the 2004 budget of Domestic Violence Services #128, New Hope Domestic Violence and Sexual Assault Services #170 in the amount of $17,192, be passed. The motion carried.

            The Chair of the Board was authorized to sign the State of Washington Invoice Voucher, Department of Community, Trade and Economic Development, CDBG Contract No. 04 64004 004, Payment Request #5 (“NCCAC”).

            As there was no further business to come before the Board the session was continued until June 16, 2004.

June 16, 2004

            The session was continued at 9:00 a.m. with all the Commissioners in attendance with the Clerk of the Board.

            The Commissioners approved the request from Vern Cummings, Facilities Manager, to award the bid for the sidewalk replacement on Plum Street in Moses Lake to North Central Construction in the total amount of $6,374.24.

            As there was no further business to come before the Board the session was continued until June 17, 2004.

June 17, 2004

            The session was continued at 9:00 a.m. with all the Commissioners in attendance with the Clerk of the Board.

            The Commissioners approved the recommendation of Angie Clark, Human Resources Director, to reclassify the Sheriff’s Office Administrative Assistant position at Band 14 of the Compensation Plan, effective January 1, 2004.

            As there was no further business to come before the Board the session was continued until June 18, 2004.

June 18, 2004

            The session was continued at 9:00 a.m. with all the Commissioners in attendance with the Clerk of the Board.

            The Commissioners set a Public Hearing, pursuant to RCW 36.40.100, for July 13, 2004 at 3:00 p.m., Commissioners Hearing Room, Grant County Courthouse, Ephrata, regarding a supplemental extension to the budget for Emergency Management Fund #102, Department #144, in the amount of $38,937.

            The Commissioners set a Public Hearing, pursuant to RCW 36.40.100, for July 13, 2004 at 3:30 p.m., Commissioners Hearing Room, Grant County Courthouse, Ephrata, regarding a supplemental extension to the budget for Emergency Management Fund #102, Department #144, in the amount of $35,608.

            The Commissioners set a Public Hearing, pursuant to RCW 36.40.100, for July 13, 2004 at 4:00 p.m., Commissioners Hearing Room, Grant County Courthouse, Ephrata, regarding a supplemental extension to the budget for Emergency Management Fund #102, Department #144, in the amount of $60,000.

            The Commissioners reviewed the funding request for a rental facility from Sergeant Mike Shay, Sheriff’s Office. The Commissioners noted that there is no funding available and did not approve the request.

            The Commissioners approved the request of Derek Pohle, PE, Director/County Engineer, Public Works Department, to award the bid for R-SE Rd, CRP 02-11 and 7-SE Rd, CRP 02-12, to Copenhaver Construction, Inc., Creston, Washington, in the amount of $162,046.45.

            The Commissioners approved the salary, wage, and/or position changes as recommended by Angie Clark, Human Resources Director, for: Josh Sainsbury and Jeff Wade, Sheriff’s Office; Josh Erickson, Jail; and Brenda Gentry, Grant Mental Health.

            The Commissioners approved the start dates of June 16, 2004 for Cynthia Kares and June 21, 2004 for Lisa Voss, Grant Mental Healthcare, noting that these positions are not funded by the Current Expense Fund.

            A motion was made by Commissioner Snead, seconded by Commissioner Moore, that Resolution No. 04-085-CC, a Resolution relating to a supplemental extension in the 2004 budget of Current Expense Fund #001, Department #125, in the amount of $80,000 (Legal Services, Indigent Defense Conscripted Attorney Fees), be passed. The motion carried. The approximate 130 cases will be funded at $550 per case for an approximate total of $71,500 with an allocation of an additional $8,500 for other miscellaneous fees and expenses, for a total of $80,000.

            A motion was made by Commissioner Moore, seconded by Commissioner Snead, that Resolution No. 04-086-CC, a Resolution distributing the PUD Privilege Tax funds, be passed. The motion carried.

            As there was no further business to come before the Board the session was continued until June 21, 2004.

Attest: ________________________ Clerk of the Board

BOARD OF COUNTY COMMISSIONERS Grant County, Washington __________________________________ LeRoy C. Allison, Chair __________________________________ Tim Snead __________________________________ Deborah Moore